The Document Editor allows you to maintain a constant team-wide approach to work flow: share files and folders, collaborate on documents in real time, communicate right in the editor, comment certain parts of your documents that require additional third-party input, save document versions for future use, review documents and add your changes without actually editing the file.
If you need to compare and merge two documents, the Document Editor provides you with the document Compare feature. It allows displaying the differences between two documents and merge the documents by accepting the changes one by one or all at once.
The Combine feature may seem the same but with one major difference, i.e., the Tracked Changes in both versions are merged into one version and the rest of the texts is compared.
After merging two documents, the result will be stored on the portal as a new version of the original file.
If you do not need to merge documents which are being compared, you can reject all the changes so that the original document remains unchanged.
Choose a document for comparison
To compare two documents, open the original document that you need to compare and select the second document for comparison:
switch to the Collaboration tab on the top toolbar and press the
Compare button,
select one of the following options to load the document:
the Document from File option will open the standard dialog window for file selection. Browse your computer hard disk drive for the necessary .docx file and click the Open button.
the Document from URL option will open the window where you can enter a link to the file stored in a third-party web storage (for example, Nextcloud) if you have corresponding access rights to it. The link must be a direct link for downloading the file. When the link is specified, click the OK button. Note: The direct link allows downloading the file directly without opening it in a web browser.
Click the Copy direct link (only works for users who have access to this file/folder) icon on the right of the file name on the details panel. To find out how to get a direct link for downloading the file in a different third-party web storage, please refer to the corresponding third-party service documentation.
the Document from Storage option will open the Select Data Source window. It displays the list of all the .docx documents stored on your portal you have corresponding access rights to. To navigate through the sections of the Documents module, use the menu on the left part of the window. Select the necessary .docx document and click the OK button.
When the second document for comparison is selected, the comparison process will start and the document will look as if it was opened in the Review mode.
All the changes are highlighted with a color, and you can view the changes, navigate between them, accept or reject them one by one or all the changes at once.
It's also possible to change the display mode and see how the document looks before comparison, in the process of comparison, or how it will look after comparison if you accept all changes.
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