Automated Workflows for Non-Disclosure Agreements without using DocuSign

Go paperless and digitize NDAs

With the release of version 2.6, RedlineDCS introduces automated workflows for non-disclosure agreements (NDAs) designed to streamline the entire process of managing and executing these critical documents. Whether you're handling NDAs for partnerships, investors, or other stakeholders, RedlineDCS helps you organize, track, and analyze every step effortlessly.

The platform consolidates responses into a spreadsheet for easy analysis, making it more straightforward to manage compliance and execution timelines. Let's explore how RedlineDCS's automated NDA workflows work and how you can use them effectively.

What Are Automated Non-Disclosure Agreement (NDA) Workflows?

In RedlineDCS, NDA workflows are designed to simplify the collection, tracking, and execution of NDAs. Users can upload NDA templates, assign them for completion, and monitor progress in real-time. This feature ensures that signatories can review and sign without altering the document, while responses are automatically compiled for easy review.

For instance, when partnering with a new M&A mandate, you can create an NDA workflow, upload the NDA template, and share it with the required parties. The platform tracks who has viewed, signed, and completed the NDA, consolidating everything in one place for easy access and analysis.

Key Features of NDA Workflows

Secure NDA Sharing

You can securely share NDAs with individuals or groups in RedlineDCS, granting them permission to fill in required fields and sign without allowing changes to the document. You can access external users without a DCS account through a public link.

Track NDA Status in Real Time

RedlineDCS tracks NDAs through its automated workflow, organizing documents into two categories: "In Process" for NDAs awaiting completion and "Complete" for fully signed agreements. This gives you full visibility into each NDA's progress.

Effortless Data Analysis

Once an NDA is signed, the system automatically compiles critical data into a spreadsheet. This makes it easy to filter, analyze, and report on the status of multiple agreements. The platform's built-in AI assistant also allows for advanced analysis, such as tracking turnaround times and identifying bottlenecks.

Getting Started with RedlineDCS's NDA Workflows

To illustrate the process, consider a scenario in which you need to collect signed NDAs from a group of potential buyers.

Step 1: Prepare the NDA Template

Take your existing NDA documents and convert them into fillable PDF forms

Begin by uploading your NDA template to RedlineDCS or creating it from an existing document. You can customize specific fields—such as names, dates, and signature lines—to tailor the template to your needs. Assign different roles to each signer and set mandatory fields for completion, ensuring all required information is completed before submission.

Directly create input fields and image boxes for signature capture

Step 2: Create an NDA Workflow

Send NDA templates out and manage collection through automated workflows

Next, create a new NDA workflow by selecting the appropriate workflow type in RedlineDCS. Name your workflow, add tags or icons for easy organization, and click "Create." This will serve as the central hub for managing all NDA submissions.

Step 3: Upload the NDA Template

Once the workflow is created, upload your NDA template. RedlineDCS allows you to upload a new document or select from pre-existing templates within the platform.

Step 4: Share the NDA for Signature

Invited Users can retain copies of NDA and also form contact details

Now, it is time to distribute the NDA for signing. You can invite internal users directly through the platform or generate a public link for external parties to access and sign the document. Assign the appropriate permissions so signatories can fill out and sign without altering the NDA. Have your invited users upload an image of their signature in the image box. For customers with DocuSign, we will soon launch new automated workflows for DocuSign-powered e-signatures.

Step 5: Monitor NDA Progress

As participants begin the signing process, RedlineDCS tracks the status of each NDA. In-progress NDAs will appear in the "In Process" fold"r, and once" completed, they'll automatically move to the "Complete" folder," making "it easy to track who has signed and when.

Step 6: Analyze and Organize Signed NDAs

All completed NDAs are automatically stored in the "Complete" folder," and cry "ical data is compiled into a spreadsheet for easy analysis. You can review signed agreements, track key metrics, and generate reports directly from the platform.

Managing NDAs has never been simpler. Log into your RedlineDCS account or create a free account to start using automated NDA workflows and streamline your document management process.

Written by Ryan Langston, Customer Success Manager at RedlineDCS.